Insurers Can Be Sued Under CA B&P 17200

On October 29, 2009, the California Court of Appeal for the 4th Appellate District (serving Orange County and San Diego) decided the case of Zhang v. Superior Court. Generally speaking, the case holds that insurers can be sued under California Business & Professions Code § 17200, the California Statute which prohibits “unfair business practices” and provides for a broad range of remedies.

In Zhang, the insured sustained a fire at its premises and submitted a claim for benefits with its insurer. A dispute arose over the payment under the policy for the repair and restoration of the premises. The insured sued for breach of contract and bad faith, based on the insurer’s alleged failure to pay the claim and misconduct in handling the claim. The complaint included a third cause of action for violation of § 17200, alleging that the insurer “engaged in unfair, deceptive, untrue, and/or misleading advertising” regarding its intent to pay covered losses.
The insurer filed a demurrer to that complaint, arguing that under prior case law, an insured cannot use statutory violations to seek civil damages against an insurer. The trial court agreed and dismissed the case. The Court of Appeal reversed. It held that although an action based purely on improper claims handlings cannot be brought under §17200, false advertising claims can be. An insurer is like any other business, and if it falsely advertises its services and products, it can be held liable under § 17200. At trial, the insured will have the burden of proving this false advertising claim.

Clearly, this case has far-reaching implications from a pleadings standpoint. If an insured, in a bad faith case, simply pleads facts going beyond mere claims handling and alleging “false advertising”, it will likely survive a demurrer because of this case. However, the court was clear that allegations in a pleading are a far cry from what has to be proven at trial. At trial, the insured would have the burden of establishing the truth of its false advertising claim, a burden which may be harder to sustain.

Notwithstanding this burden, the difficulty with the holding in Zhang is that it opens up a wide range of discovery, as well as draconian remedies such as injunctive relief, restitution, civil penalties, and perhaps attorneys fees under a “private attorney general” theory, all of which may be used by insured’s counsel to exert pressure on insurers to settle, and most certainly will increase the costs of litigation. Counsel representing insurers should consider propounding discovery early on in the action, designed at flushing out facts supporting the “false advertising” claim, with an eye towards filing an early summary adjudication motion.

As a Matter of FACTA: Your Next Customer May Take You to the Cleaners

By: Gina E. Och

USLAW Magazine

Merchants beware. This statement may strike an unfamiliar chord, but with the passage of the Fair and Accurate Credit Transaction Act, 15 U.S.C. § 1681 et seq. (FACTA) in 2003, a single receipt for $1 can expose a merchant to anywhere from $100 to $1000 in statutory damages without proof of any actual harm, as well as punitive damages, attorney fees, and costs. As severe as this may seem, the potential implications are even more drastic. A FACTA non-complying receipt affords any consumer the ability to spearhead a class action lawsuit against, for example, the local dry cleaning establishment whereby the collective statutory damages could reach into the millions of dollars and potentially bankrupt that dry cleaners. Of course, Congress did not intend this result when it enacted FACTA in 2003; yet, it is a reality that merchants everywhere must now face.

BACKGROUND ON FACTA

In a society inundated by credit and debit transactions on a daily basis, the United States Congress passed FACTA without much fanfare or publicity. Congress enacted the new legislation as an amendment to the Fair Credit Reporting Act (FCRA) to aid in the prevention of identity theft, and credit or debit card fraud. Under FACTA, 15 U.S.C. § 1681c(g), beginning in December 2006, “no person that accepts credit cards or debit cards for the transaction of business shall print more than the last 5 digits of the card number or expiration date upon any receipt provided to the cardholder at the point of sale or transaction.” This means that, since December 2006, all merchants, both large and small, in the United States have been required to comply with FACTA.

Congress recognized that proving actual identity theft; thus, proving actual damages for a FACTA violation, is not always easy to do. Moreover, requiring individual proof of the violation would effectively make such cases unqualified for class action certification. Consequently, any violation amounting to “willful” noncompliance with FACTA allows a consumer to recover statutory damages from $100 to $1,000 per occurrence without showing any actual harm to the consumer. In addition, a consumer may recover costs of suit, attorney fees, and punitive damages. The simplicity of FACTA’s provisions and the ease by which a consumer can recover money without showing actual injury, as well as the potential damages and fees associated with a technical violation of FACTA, have proven particularly attractive and seemingly well-suited for class action lawsuits.

In 2007, the United States Supreme Court clarified the meaning of “willfulness” under 15 U.S.C. § 1681n. In Safeco Ins. Co. of Am. v. Burr, the Supreme Court explained that “where willfulness is a statutory condition of civil liability, it is generally taken to cover not only knowing violations of a standard, but reckless ones as well.” However, because the term “reckless” is not self-defining, the Court further explained that recklessness necessitates “a known or obvious risk that was so great as to make it highly probably that harm would follow.” Therefore, a business willfully violates FACTA only if it: (1) knowingly and intentionally performs an act that violates FACTA; and (2) either (a) knows that the action violates the rights of the consumers or (b) recklessly disregards those rights.

THE IMPACT OF FACTA ON COMMERCE

Although the Supreme Court’s holding refines the boundaries on FACTA’s interpretation and application, the more relevant and unsettling issue pertaining to this statutory amendment is the amount and nature of damages imposed on FACTA violators. At first glance, the damages provision is straightforward and appears harmless. However, when the legislative purpose for FACTA is considered and compared to its application in the real world, it becomes apparent that the damages provision has led to results unintended by the Legislature.

The purpose of FRCA was to ensure that consumers would maintain the benefit of accurate credit reporting and have reassurance that their credit reports could not be accessed in an inappropriate manner. The bulk of its statutory framework generally reflects this purpose and pertains to the banking system, credit reporting techniques, and “unfair credit reporting methods” that serve to undermine the public’s confidence in commerce.

Given the number of sales transactions of any business, the pursuit of FACTA claims through the class action vehicle exposes businesses to enormous liability. While the vast majority of class action lawsuits tend to settle prior to trial, not all businesses can survive the typical class action lifespan. Most large scale businesses have the financial capabilities to weather the storm of a class action; however, smaller businesses are often not financially equipped to carry the same burden. As a consequence, FACTA claims unduly burden smaller businesses to a greater extent than their larger counterparts. Additionally, because of the number of sales transactions during any given time period, the potential damages associated with a $1 receipt for a cup of coffee may be greater than those damages associated with a $50,000 receipt for an automobile purchase. A small business, therefore, can reach the brink of financial ruin with a single FACTA class action.

Not surprisingly, within the first quarter of its passage, courts across the country experienced an onslaught of FACTA-related class action lawsuits against unwitting merchants, ranging from national retailers to small mom and pop stores and restaurants, alleging willful violations of the Act. By the end of 2007, approximately 130 lawsuits were filed in California alone, and nearly 100 others in courts in Florida, Illinois, Kansas, Maryland, Nevada, New Jersey, and Pennsylvania. A survey of twenty-one FACTA class action lawsuits in California, for example, revealed that the potential classwide statutory damages in these cases alone (not even including the statutory attorney fees) collectively range from $4 billion to almost $40 billion.

In light of these class action lawsuits and the putative, financial exposure to businesses, President George W. Bush signed an amendment to FACTA in 2008. Specifically, the Credit and Debit Card Receipt Clarification Act of 2007 declares that any person who prints an expiration date on any receipt provided to a consumer cardholder at a point of sale or transaction, but otherwise complied with FCRA requirements for such a receipt, shall not be in willful non-compliance by reason of printing such expiration date on it. Congress passed this amendment after coming to the conclusion that a consumer’s identity cannot be procured from credit card’s expiration date. This amendment certainly quelled the number of FACTA-related class action lawsuits in the country, but did not end them.

RECOMMENDATIONS FOR PREVENTING POTENTIAL LITIGATION

Identity theft is a serious problem that plagues the American consumer. According to the FTC, each year over 9 million identities are stolen in the United States. In its totality, FACTA is well intended and evidence presented to Congress shows that disclosure of more than five digits of any credit card or debit card receipt may allow for identity theft. However, despite its good intentions, when class action litigation is pursued in conjunction with FACTA violations, the staggering costs jeopardizes the livelihood of any business.

As Benjamin Franklin aptly stated, “an ounce of prevention is worth a pound of cure.” Accordingly, the first step any company should take is to indentify whether it is in fact violating the statute’s provisions. For example, the company should verify that its registers and electronic equipment are properly upgraded; thus, in compliance. Next, in the event that a company is found to be in violation of FACTA, it should immediately remedy any non-compliant point-of-sale equipment or software. These initial steps will mitigate the potential for lawsuits as well as mitigate any damages arising from these lawsuits, particularly any claim based on willfulness.

If the company is purchasing new point-of-sale equipment or software, it should require the distributor or manufacturer of the equipment to ensure that the equipment is fully compliant with FACTA and all other relevant regulations. By doing so, the equipment or software distributor or manufacturer may bear a portion of liability and litigation costs. Additionally, prior to purchasing new software or equipment, any company would be wise to seek indemnification or to be added as an additional insured on the distributor’s or manufacturer’s insurance policy.

CONCLUSION

Given today’s economy, survival for the typical “mom and pop” corner shop is already precarious. While the recent amendment and judicial opinions have taken some of the sting out of FACTA-related class action lawsuits, the continued filings of these claims will have lasting effects on the small business community and the U.S. economy. Imposed damages of hundreds of millions of dollars may result in companies filing for bankruptcy or closing their doors. This will inevitably lead to job losses and higher unemployment. Even those companies who evade bankruptcy will undoubtedly pass their costs onto the consumers in the form of higher prices at the register. In the end, everyone, even the FACTA claimant, will suffer some form of economic harm. So, the next time a consumer swipes his or her credit card, the merchant should beware.

California’s Application of Strict Products Liability to the Hybrid Enterprise

By: Friedrich W. Seitz

IADC Committee Newsletter

In a recently published opinion of the California Court of Appeals, Ontiveros v. 24 Hour Fitness USA, Inc., 169 Cal.App.4th 424 (2008), the court reiterated and further clarified the application of strict products liability to “hybrid enterprises”; those enterprises that provide both products and services.

Extension of the Strict Product Liability Doctrine
As announced in Greenman v. Yuba Power Products, Inc., 59 Cal.2d 57 (1963), it is the general rule that “[a] manufacturer is strictly liable in tort when an article he places on the market, knowing that it is to be used without inspection for defects, proves to have a defect that causes injury to a human being.” Id., at 62. Over the years, the progeny of cases following Greenman have extended the doctrine of strict products liability to almost anyone identifiable as “an integral part of the overall producing and marketing enterprise.” Vandermark v. Ford Motor Co., 61 Cal.2d 256, 262 (1964). Traditionally, a defendant has been considered a sufficient participant in the overall producing and marketing enterprise when: “(1) The defendant received a direct financial benefit from its activities and from the sale of the product;(2) The defendant’s role was integral to the business enterprise such that the defendant’s conduct was a necessary factor in bringing the product to the initial consumer market; and (2) The defendant had control over, or a substantial ability to influence the manufacturing or distribution process.” Bay Summit Community Association v. Shell Oil Co., 451 Cal.App.4th 762, 775 (1996).

With these principals in mind, California courts have applied the doctrine of strict products liability to others involved in the vertical distribution of consumer goods, including, lessors of personal property, wholesale and retail distributors, and licensors. Price v. Shell Oil Co., 2 Cal.3d 245, 252 (1970). Although not directly involved in the manufacture or design of the final product, these defendants have been deemed instrumental in distributing the product to the consuming public. Id.

The extension of products liability is not, however, without limit and various well-recognized exemptions have been created. For example, defendants engaged in supplying a service, as opposed to a product, are not considered within the chain of distribution and, thus, not subject to strict products liability. Pierson v. Sharp Memorial Hospital, Inc., 216 Cal.App.3d 340, 344 (1989) (a hospital, as a provider of professional medical services, is not strictly liable for defective carpet in a hospital room). While it is generally recognized that the doctrine is inapplicable to service providers, uncertainties arise where the defendant is a “hybrid enterprise”; an enterprise that furnishes both products and services. In such a scenario, liability will generally depend upon the dominant purpose of the enterprise.

Application of Strict Products Liability to Mixed Purpose Transactions
A. The Dominant Purpose Approach
Presented with the question of whether to hold a pharmacist strictly liable for the sale of a prescription drug, the California Supreme Court was made to decide whether the role of the pharmacist is more akin to a retailer or a service provider. Murphy v. E.R. Squib & Sons, 40 Cal.3d 672 (1985). In analyzing this issue, the court expressed approval of the distinction drawn in Magrine v. Kransnica, 94 N.J. Super. 228 (1967) wherein the court stated:

“The essence of the transaction between the retail seller and the consumer relates to the article sold. The seller is in the business of supplying the product to the consumer. It is that, and that alone, for which he is paid. A dentist or physician offers, and is paid for, his professional services and skill. That is the essence of the relationship between him and his patient.”

Recognizing that a pharmacist is clearly engaged in a “hybrid enterprise,” combining the sale of prescription drugs with the performance of a service, the California Supreme Court found that a critical distinction between a pharmacist and an ordinary retailer is that only a licensed pharmacist may dispense prescription drugs. Moreover, as defined by the California Legislature at Business & Professions Code § 4046, “the practice of pharmacy is not only a profession (subd. (a)), but also a ‘dynamic patient-oriented health service that applices a scientific body of knowledge to improve and promote patienthealth by means of appropriate drug use and drug related therapy.’” Id., at 679 (emphasis added).

Finally, a pharmacist “cannot offer a prescription for sale except by order of the doctor.” Id. In essence, the pharmacist “is providing a service to the doctor and acting as an extension of the doctor in the same sense as a technician who takes an x-ray or analyzes a blood sample on a doctor’s order.” Id. Hence, in Murphy, the transaction between the phaarmacist and the plaintiff was deemed to be a service, effectively immunizing the pharmacist from strict liability for defects in the drug.

Subsequently, the Third District Court of Appeal was asked to apply this rationale in a less obvious context, the non-professional transaction. Ferrari v. Grand Canyon Dories, 32 Cal.App.4th 248 (1995). In Ferrari, plaintiff was injured on a raft while participating in a five-day rafting trip sponsored by defendant. Plaintiff sought to impose strict products liability on the rafting company claiming that defendant was a “lessor” of the raft. In support, plaintiff relied upon Garcia v. Halsett, 3 Cal.App.3d 319 (1970) wherein a laundromat owner was found strictly liable for injuries caused by a defective washing machine. There, although the defendant was not involved in the distribution of the product, the court found it significant that similar to a manufacturer, retailer or lessor, the owner did make the product available for use by the consuming public. Consequently, the court reasoned that defendant played “more than a random and accidental role in the overall marketing enterprise of the product in question.” Id., at 326. For this reason, strict products liability was deemed appropriate.

In distinguishing Garcia, the Ferrari court noted that unlike the defendant in Garcia, defendant rafting company provided more than a raft; they provided a service, i.e., recreational raft transportation on the Colorado river. Ferrari, supra, 32 Cal.App.4th at 259. Guided by the dominant purpose approach, the Ferrari court declined to impose strict liability on defendant rafting company finding that use of the raft was merely an incident to the overall services provided by defendant. Id. In this regard, defendant “provided all materials for the trip, instructions on rafting safety, and guides to perform the labor and conduct the activities.” Id.

Most recently, in Ontiveros v. 24 Hour Fitness USA, Inc., 169 Cal.App.4th 424 (2008), the Second District Court of Appeal relied upon the dominant purpose test in granting summary judgment for defendant fitness center on plaintiff’s strict products liability claims for injuries sustained while exercising on a stair step machine. Conceding that the facts before it were less compelling than in Ferrari, the court found that no triable issues of fact existed and that the dominant purpose of plaintiff’s membership agreement with defendant fitness center was the provision of fitness services and not the provision of a product, i.e., the allegedly defective exercise equipment. Id., at 434. Specifically, the undisputed evidence demonstrated that plaintiff’s membership agreement entitled her to the use of exercise equipment in addition to other fitness activities, including, aerobics, dance classes, and yoga. Id. Her membership also gave her access to testing centers where she could check her blood pressure and weight. Id. On appeal, plaintiff argued that triable issues of fact existed concerning the dominant purpose of plaintiff’s transaction with plaintiff. In particular, plaintiff claimed that she obtained her membership with defendant for the sole purpose of using defendant’s exercise equipment and that plaintiff did not utilize any of plaintiff’s other fitness services. In rejecting this argument, the reviewing court stated:

“that plaintiff chose not to avail herself of the services provided under her membership agreement does not change the essential nature and purpose of that agreement because it is the terms of her agreement, rather than her subjective intentions, that define the dominant purpose of her transaction with defendant. There is no evidence that plaintiff ever explained to defendant that she only wanted to use its exercise machines, not its services, or that the mutual intention of the parties was to exclude such services. Her uncommunicated subjective intent in that regard is therefore irrelevant.” Id.

Conclusion
As illustrated above, the string of cases following Garcia have declined to extend the court’s ruling beyond the specific facts therein and instead have consistently found strict products liability inapplicable to the hybrid enterprise. These cases, stamped by the most recent decision in Ontiveros, provide persuasive authority for defending a claim of products liability in the mixed purpose transaction.

Insurance Coverage for “Blast Fax” Claims

So, imagine that you hear the fax machine at your home or office ring and begin whirling into action. You run to the machine, hoping to hear good news–you won the lottery; a new client is sending you new business; or your name was drawn for that trip to Hawaii you entered at the shopping mall. Much to your chagrin, you learn that instead, the fax was an advertisement for term life insurance, a “get rich quick” seminar or, ironically, a deal on printer cartridges (to replace the ink just used by the fax).

For most people, these types of “blast faxes” would be a mere nuisance, just a small bump in the road in their otherwise busy days. Others, however, have not accepted these fax advertisements with such ease but rather with anger and insult. So much so that they have filed civil lawsuits against the advertisers, claiming everything from “property damage” to “invasion of privacy.” The basis for those suits? The Telephone Consumer Protection Act (“TCPA”), enacted by the United States Congress, makes it illegal to send unsolicited fax advertisements such as those described above.

Of course, when the advertiser is hit with one of these lawsuits, it often turns to its insurance carrier to defend and indemnify them, asserting that its CGL policy covers the claims of “property damage” and/or “invasion of privacy” that are commonly made in these lawsuits. This article will address how courts around the country are resolving coverage issues arising out of such claims, and as we will see, there is no consensus. Claims practitioners are, therefore, urged to be aware of the prevailing law in their jurisdiction and of the nuances in the court decisions discussed below prior to reaching a decision on whether or not to afford coverage.

Background of the TCPA
Before getting into the substantive coverage issues surrounding TCPA claims, it is first necessary to understand the TCPA itself. Only then can one fully understand the divergence of decisions that have arisen concerning coverage for these claims.

For as long as there has been commerce, those wishing to sell their products and services have endeavored to find ways to bring their business to the attention of as many potential consumers as possible. We are all familiar with the deluge of advertising that accompanies a commercial society–there is advertising everywhere we look, from bus benches to sports stadiums (and the blimps flying over those stadiums); from the top of taxi cabs to “pop up” ads on our computers. For the most part, we as consumers accept those ads as part of being in a capitalistic society and they really do not interfere with our everyday activities. However, at some point, the advertising activities go beyond the bounds of acceptability and begin to become an intrusion. Prior to fax machines, one example would be the vacuum cleaner salesman who knocked on your door just as you were sitting down to a family dinner, throwing a handful of dirt into your living room, and trying to sell you a vacuum cleaner. You most certainly did not welcome that invasion of your private time.

With fax machines came the ability to replace the “knock on the door” with a ring of the fax machine. The door-to-door salesmen have been replaced with people feeding a paper advertisement into a fax machine and reaching thousands of potential customers with the simple push of a button. Now, instead of going to answer the door when a salesman knocks, the consumer goes to the fax machine to receive a solicitation for business.

In 1991, the United States Congress decided take action against these unwelcome advertising intrusions and enacted TCPA, found at 47 U.S.C. § 227. TCPA (among other things) generally prohibits the sending of uninvited facsimile advertisements (sometimes called “junk faxes” or “blast faxes”), subject to certain statutory exceptions. The purpose of this piece of legislation was discussed in Senate Report No. 102-178: “The purposes of the bill are to protect the privacy interests of residential telephone subscribers by placing restrictions on unsolicited, automated telephone calls to the home and to facilitate interstate commerce by restricting certain uses of facsimile (fax) machines and automatic dialers.” In other words, Congress’s intent in enacting TCPA was the protection of your privacy rights, thus impliedly deeming the transmission of unsolicited faxes to be an invasion of privacy.

The TCPA allows for a private right of action, permitting an aggrieved person to file an action to recover for “actual monetary loss from such a violation, or to receive $500 in damages for each such violation, whichever is greater…”

Summary of Right of Privacy Laws
Now we know that Congress was trying to protect our privacy interests in passing the TCPA, but when the term “invasion of privacy” is used, what exactly does that entail? An understanding of that question is important, given that the “standard” ISO CGL liability form contains a grant of coverage pertaining to suits involving invasions of privacy.

There are essentially two types of privacy rights: (1) the right to be let alone (i.e., the right to live in seclusion); and (2) the right to have private matters remain private. “Privacy” is a word with many connotations. The two principal meanings are secrecy and seclusion, each of which has multiple shadings (see Restatement (Second) of Torts § 652 (1977); Richard S. Murphy, Property Rights as Personal Information, 84 Geo. L.J. 2381 (1996)). A person who wants to conceal a criminal conviction, bankruptcy, or love affair from friends or business relations asserts a claim to privacy in the sense of secrecy. A person who wants to stop solicitors from ringing his doorbell and peddling vacuum cleaners at 9 p.m. asserts a claim to privacy in the sense of seclusion.

The legislative history of the TCPA suggests that Congress was concerned with the first of these privacy rights, i.e., the right to be let alone (seclusion), the right not to have your privacy disturbed by an unsolicited fax. An unsolicited fax advertisement to your personal fax machine for term life insurance does not publicize your private life to the world at large but, rather, intrudes upon your right of privacy–your right not to have your day interrupted by an unwanted solicitation for business. It is against this backdrop that we can examine the privacy coverage afforded under the CGL policy.

Summary of CGL Coverage
While insurance policies come in many shapes and sizes, for ease of analysis, we will look at the current liability coverage form issued by the ISO: the CG0001 form. That form contains both Coverage A and Coverage B. Coverage A provides for damages that an insured is liable to pay because of “bodily injury” or “property damage” during the policy period caused by an “occurrence.” “Property damage” can be either physical injury to tangible property or loss of use of property that has not been physically injured. An “occurrence” requires accidental conduct. There is no coverage for intentionally-caused damage or injuries.

Coverage B, on the other hand, provides coverage for damages arising out of “personal and advertising injury.” That coverage is defined by seven different “enumerated offenses”–if the conduct falls within one of those seven categories, it is potentially coverage. One such enumerated offense is “[o]ral or written publication, in any manner, of material that violates a person’s right of privacy.” It excludes coverage for personal and advertising injury arising out of the willful violation of a penal statute or ordinance committed by or with the consent of the insured.

Having just determined that the TCPA was designed to protect a person’s “right of privacy”, it would seem somewhat easy to conclude that a suit against an insured under the TCPA, alleging that the junk faxes it sent constituted a violation of the plaintiff’s “right of privacy,” is potentially covered under the CGL policy. However, there is a split of authority between the courts that have addressed this issue, a split that is not easily reconciled.

Cases Finding in Favor of Coverage
The facts of the cases which will be discussed in the remainder of this article are substantially similar–the insured (usually through a third party advertising company) sends out unsolicited “blast faxes” to potential customers advertising its good, products or services, gets sued by the recipient(s) of those faxes and tenders the suit to its CGL carrier for defense and indemnity. The courts in these immediate cases held that the CGL policy provided coverage for suits brought under the TCPA.

In Hooters of Augusta, Inc. v. American Global Ins. Co., 272 F. Supp. 2d 1365 (S.D. Ga. 2003), the court held that the term “right of privacy” in Coverage B means freedom from unauthorized intrusion or the right to be let alone. The policy does not define what “right of privacy” means and thus it must be interpreted broadly. Congress meant to protect the right to be let alone, and damages arising out of the violation of that right were intended to be covered under the CGL policy. The court also rejected the insurers’ arguments that the transmission of the blast faxes fell within the exclusion for violation of a “penal statute,” holding that the TCPA is remedial in nature, not penal, since it provides for the recovery of monetary damages by a private citizen.

A similar result was reached in Universal Underwriters Ins. Co. v. Lou Fusz Automotive Network, Inc., 300 F. Supp. 2d 888 (E.D. Mo. 2004). There, the court focused on the fact that the insured had hired an independent third party company to send out the faxes and did not provide them with any instructions, mailing lists, etc. The insured argued that it had contracted with a company engaged in the distribution of facsimile advertisements and other services to distribute an advertisement, but that it did not know the identity of the recipients of the advertisement, even though it knew that the advertisement would be faxed. The insured also argued that it did not know that the advertisement would be sent to individuals or businesses that had not expressly invited receipt of such advertisements. The court held that this precluded application of the intentional acts exclusions of the policy, at least from the duty to defend standpoint, because the insured did not intend to send unsolicited faxes and rightfully assumed that its third party independent contractor would follow the law.

The court in Prime TV, L.L.C. v. Travelers Ins. Co., 223 F. Supp. 2d 744 (M.D.N.C. 2002) went one step further and held that not only was there coverage under Coverage B of the policy, but that the unsolicited faxes constituted “property damage” caused by an “occurrence” under Coverage A. The court held that the use of “blast faxes” shifts some of the costs of advertising from the sender to the recipient. Second, it occupies the recipient’s facsimile machine so that it is unavailable for legitimate business messages while processing and printing the junk fax. The recipient assumes both the cost associated with the use of the facsimile machine, and the cost of the expensive paper used to print out facsimile messages. Thus, as a result of the facsimiles, the recipients lost the use of their fax machines as well as permanent loss of facsimile paper and ink, i.e., they sustained “property damage.” The court further held that this “property damage” was the result of an “occurrence” due to the insured’s use of fax company to send the faxes. Although the fax companies intentionally sent the facsimiles to the recipients, as ordered by the insured, the insured believed that the recipients requested the information regarding its services. Therefore, although the insured intentionally requested the advertisements to be faxed, the request was not an intentional act made with the intent to cause property damage.

In Valley Forge Ins. Co. v. Swiderski Elecs., Inc., 860 N.E.2d 307 (Ill.2006), the Supreme Court of Illinois held that the CGL policy potentially applies to TCPA claims. There, the insurers argued that the CGL policy is applicable only where the content of the published material reveals private information about a person that violates the person’s right of privacy. According to the insurers, the basis of the TCPA liability alleged in the complaint was the mere sending of an unsolicited fax containing no private information. This type of claim, they argued, does not give rise to the “content-based privacy” coverage provided by the policies. As further support for their position, the insurers emphasized that the TCPA’s fax-ad prohibitions make no reference to “publication” or “right of privacy,” suggesting that the policies, which refer both to “publication” and “right of privacy,” were not intended to cover TCPA claims. The court rejected that argument, noting that the word “publication” and the phrase “right of privacy” are not defined in the CGL policy. It, therefore, gave those terms a broad interpretation in favor of coverage. The court held that “publication” could include a one-on-one advertising solicitation and that the “right of privacy” referred to in the CGL policy includes both secrecy and seclusion rights.

Substantially similar conclusions were reached by the courts in Park University Enterprises, Inc. v. American Cas. Co. of Reading, PA., 314 F. Supp. 2d 1094 (D. Kan. 2004); TIG Ins. Co. v. Dallas Basketball, Ltd., 129 S.W.3d 232 (Tex.Ct.App.2004) and Valley Forge Ins. Co. v. Swiderski Electronics, Inc., 223 Ill. 2d 352 (2006).

In general, the courts in these cases have concluded that the “invasion of privacy” coverage contained in the CGL policy is consistent with the privacy rights sought to be protected by the TCPA–the right to be let alone. Since the CGL policy does not articulate what type of privacy rights were to be protected, it is reasonable to conclude that the seclusion branch of privacy rights is implicated by TCPA violations.  Secondly, because the unsolicited faxes use the recipient’s fax machines, the faxes cause “property damage” both in terms of physical damage and loss of use (i.e., the recipient cannot use the fax machine for legitimate purposes). Lastly, in those cases in which the insured simply hired a third party company to send the faxes, there is no intentional conduct on the part of the insured.

Cases Finding Against Coverage
In American States Ins. Co. v. Capital Associates of Jackson County, Inc., 392 F.3d 939 (7th Cir. 2004), the court focused on the use of the word “publication” in finding that the CGL policy does not cover suits under the TCPA. Remember, the offense reads “oral or written publication of material…that violates a person’s right of privacy.” The American States court held that “[t]he structure of the policy strongly implies that coverage is limited to secrecy interests. It covers a ‘publication’ that violates a right of privacy.” Thus, it is the content of the material that matters, not the fact of the transmission–the TCPA condemns a particular means of communicating an advertisement, rather than the contents of that advertisement, while the CGL policy deals with informational content. In short, the TCPA was passed to address violations of the “seclusion” prong of the right to privacy, while the CGL policy, through the “publication” requirement, was intended to cover the “secrecy” prong.

The American States court also rejected the notion of potential coverage under the CGL policy’s “property damage” definition. The court noted that junk faxes use up the recipients’ ink and paper, but that senders anticipate that consequence. Senders may be uncertain whether particular faxes violate the TCPA, but all senders know exactly how faxes deplete recipients’ consumables. That activates the policy’s intentional-tort exception–it forecloses coverage when the recipient’s loss is “expected or intended from the standpoint of the insured.” Because every junk fax invades the recipient’s property interest in consumables, the court held that this normal outcome is not covered.
The American States decision is an important one because it was the first Federal appellate court opinion in this area.

Other courts have followed American States.  For example, in ACS Systems, Inc. v. St. Paul Fire and Marine Ins. Co., 147 Cal.App.4th 137 (2007), the court held that there was no coverage under Coverage B. However, the language in the policy there was slightly different than that found in the ISO CGL policy. The offense in the St. Paul policy covered “making known to any person or organization written or spoken material that violates an individual’s right of privacy.” The court held that the “making known” clause indicated that the intent was to cover only the privacy right of “secrecy,” and that the TCPA protects only the “seclusion” right of privacy.

The policy in Resource Bankshares Corp. v. St. Paul Mercury Ins. Co., 407 F. 3d 631 (4th Cir. 2005) also contained the “making known” clause. The court held that the plainest and most common reading of the phrase indicates that “making known” implies telling, sharing or otherwise divulging, such that the injured party is the one whose private material is made known, not the one to whom the material is made known. In the court’s view, the TCPA’s unsolicited fax prohibition provides one small bit of sanctuary from certain solicitations, but does not even hint at protecting anyone from private facts being divulged through an advertisement (which the policies plainly do). Thus, the court held that the privacy prong of the advertising injury provision cannot be construed to cover a violation of the TCPA. The court also rejected the “property damage” argument, noting that the sending of unsolicited faxes is not accidental. “It is obvious to anyone familiar with a modern office that receipt is a ‘natural or probable consequence’ of sending a fax, and receipt alone occasions the very property damage the TCPA was written to address: depletion of the recipient’s time, toner, and paper, and occupation of the fax machine and phone line.”

In March of 2008, a federal district court in Ace Mortg. Funding, Inc. v. Travelers Indem. Co. of America, 2008 WL 686953, followed the rationale of these decisions in finding no coverage for a claim brought under the TCPA. Judge Tinder held that the TCPA claims were not covered because they were not based on the publication of the content of the messages and thus did not invade the secrecy type of privacy interest contemplated by the insurance policy. On the property damage issue, Judge Tinder concluded as a matter of law that the property damage to the fax recipient-tying up the recipient’s equipment and using ink and paper-was an expected or intended injury.

Can These Decisions be Reconciled?
Clearly, there is no uniform view from the courts as to whether or not a CGL policy covers claims under the TCPA. There are divergent views from state and federal courts at all levels. There is even disagreement between state and federal courts within the State of Illinois. As such, a claims practitioner presented with a TCPA claim needs to tread carefully before reaching a decision on coverage. For example, many of the coverage denial cases construe policy language that uses the words “making known to any person or organization” in place of “publication.” If the policy you are construing does not contain that same “making known” phrase but instead uses the familiar “publication” phrase, reliance on these denial cases is not recommended.

Ultimately, the battleground appears to be centered around the word “publication” in the “right of privacy” offense and whether, as some courts have held, that requires a dissemination of private facts, conduct not implicated by the TCPA. However, even then, there is no clear answer. Webster’s Third New International Dictionary defines “publication” as “communication (as of news or information) to the public,” and alternatively, as “the act or process of issuing copies * * * for general distribution to the public.” Likewise, Black’s Law Dictionary defines “publication” as “[g]enerally, the act of declaring or announcing to the public” and, alternatively, as “[t]he offering or distribution of copies of a work to the public.” Thus, the undefined word “publication” in the CGL policy could encompass both a general dissemination to the public and a one time announcement, such as a junk fax.

In the year to come, we anticipate seeing a great move towards reconciliation of these competing decisions. On October 23, 2008, a federal court in the 11th Circuit, Penzer v. Transportation Ins. Co., 545 F.3d 1303 (11th Cir. 2008), has certified this issue for resolution by the Florida Supreme Court. In so doing, it issued a variety of comments indicating its disagreement with the decisions finding against coverage. The following quote perhaps sums up the current state of affairs best: “It is fair to say that even the most sophisticated and informed insurance consumer would be confused as to the boundaries of advertising injury coverage in light of the deep difference of opinion symbolized in these cases.”

So, just as Florida played such a crucial role in deciding the 2000 presidential election, it appears that it will have that opportunity to do so again in the area of coverage for TCPA claims. Let’s just hope there are no “hanging chads” this time around!

California Supreme Court’s Crawford Decision Changes the Face of Defense Payments and Potential for Erosion of Policy Limits

California’s Supreme Court recently threw the business community, and their insurers, a curve-ball. In particular, the court determined that the indemnity provisions of a contract obligated the indemnitor to begin paying the defense costs of the indemnitee at the outset of a lawsuit, prior to the time that it could be determined whether or not there would be liability on the indemnitee because of the negligence of the indemniter.

Assume that X (indemnitor) and Y (indemnitee)enter into a contract, for the lease of a building, for the sale of a product, to provide a service or for some other business purpose. X agrees to indemnify Y if Y is liable to a third party for damages, caused to some degree by the negligence of X. (Yes, each contract is unique and its terms are unique, so each contract needs to be reviewed and evaluated on its own merits.)  A lawsuit is filed against Y, seeking damages because of injury. Y thinks that the injury is attributable to the negligence of X and that X should defend/indemnify Y for any damages that Y incurs in connection with the lawsuit. Y tenders its defense of the lawsuit to X.

X may or may not have insurance applicable to the loss. X may not also be sued in the lawsuit. Neither is pertinent to the analysis.

If the Crawford decision applies to the X /Y contract, then at this point, X will need to pay to defend Y in the lawsuit. If X is self-insured, then that expense will come out of X’s corporate coffers.  If X has insurance applicable to the loss, then X will turn to its insurer and ask that the insurer pay Y’s legal fees.

At that point, X’s insurer will need to look at the insurance contract entered into between X and the insurer, to determine what the policy says about coverage for liability that X has assumed under an “insured contract” (the X/Y contract may or may not be an “insured contract” as defined by the policy). If the X/Y contract is an “insured contract” within the meaning of the insurer’s policy, and there are no other coverage defenses, then X’s insurer will be obligated to indemnify X for the attorney fees/costs that X must pay to Y under the indemnity provision of the X/Y contract. (Stated another way, X’s insurer will need to pay Y’s defense fees/costs.)

Because these payments are paid under the policy’s coverage provisions, they are indemnity payments made on behalf of X and they apply to reduce the policy’s available liability limits. (i.e. If X has a $1 million policy limit and $200,000 in attorney fees/costs are paid out for Y’s defense expense, then X now has only $800,000 liability limits remaining.)  The same is true for settlement payments made on behalf of Y.
So what should X do when it gets the demand from Y?  At the very least, X should:

1.    Review the X/Y contract to see if there is an applicable indemnity provision (the services of an attorney may be needed);

2.    Review its CGL policy (or other applicable policy) to see if it might have coverage for Y’s claims;

3.    Regardless of what X might think to be the answer to #2, tender the matter to all of X’s insurance carrier(s) and cooperate with the insurer’s investigation;

4.    If X has no applicable insurance coverage, it will need to investigate the loss and secure pertinent information regarding the loss or lawsuit, eg. get copies of demands, pleadings, loss information, etc.;

5.    Ultimately, respond to the tender. Whether X agrees to defend or not, in its response to Y, X needs to reserve its rights under the terms and conditions of the X/Y contract as to whether or not the contract is applicable to the loss and whether X has any obligations to Y under the contract.
6.    Undertake to defend, or not, with or without your insurer.

What should X’s insurer do when it gets the tender from X?  At the very least, the insurer should:

1.  Open a claim file and undertake to investigate the matter and evaluate it for coverage;

2.  Evaluate the matter under both the “insured contract” exception to exclusion b of the CG0001 form (or its counterpart) and the “supplementary payment” provisions of the policy;

3.  If the X/Y contract is an “insured contract” and the policy is otherwise applicable to the loss, agree to indemnify X for what X owes to Y under the X/Y contract, with or without reservation of rights (again, depending on the coverage analysis), working out an appropriate payment arrangement. Payments of Y’s expense fees/costs and any settlement funding will be paid as indemnity payments inside of the policy’s limits.

4.  If the X/Y contract is not an “insured contract”, then there is likely no coverage for X for what X might owe to Y as indemnity and no obligation to indemnify X for Y’s attorney fee payments. Again, however, each policy is unique and must be evaluated on its own merits and per its own terms and conditions.

5.  Whether or not the X/Y contract is an “insured contract”, if the loss otherwise falls within the scope of coverage available to X if X is directly sued in the matter, take a look at the policy’s “supplementary payment” provisions to determine if those requirements for defending Y could be satisfied, so that the attorney defending X could also defend Y. “Supplementary payments” are generally outside of limits.

6.  Make a decision, properly advise the insured and proceed to handle the matter accordingly.

7.  If agreeing to defend, consider other insurers who may need to participate in the defense of Y, including Y’s direct insurer, its “additional insured” insurers, and any other business entities that may have their own indemnity obligations for the claims at issue.

The end result?

•    If X has insurance, it will likely ask its insurer step into the defense at the outset rather than at the end of the matter;

•    If X has no insurance, it needs to consider how it plans to defend the matter.

•    For X’s primary insurers, you will be in essentially the same position as Y’s AI carriers, but your limits will generally be depleted by your payments (whereas an AI carrier’s payments would not deplete limits if defense is outside of limits). You will need to work out allocations with other responsible parties and you may find your policies exhausting earlier (so may need to give earlier notice to excess carriers and/or reinsurers).

•    For X’s excess insurers, you may find that the primary policy is exhausted earlier than it would have been had the primary insurer not had to indemnify X for Y’s defense fees/costs. You need to keep a closer eye on monitoring losses and factor in the effect of payments of Y’s defense fees/costs.

•    For reinsurers – the payments for Y’s attorney fees/costs will be indemnity on behalf of X and covered damages, with the impact of that turning on the terms of the applicable reinsurance treaties.

•    If you are Y, you want a strong indemnity provisions without exceptions that might mean that X doesn’t have to pay until after determination of negligence. You also want to have Additional Insured status under X’s policy, so that defense fees/costs don’t reduce limits available under X’s policy to pay whatever judgment or settlement must be paid. If not an AI, then the net effect of X’s policy for your purposes is that it is a burning limits policy, eaten up by payment of your attorney fees. This asset needs to be managed carefully during litigation and defense expense should not be allowed to eat up otherwise available policy limits that could be used to pay the claimant.

•    If you are X, you will want to try to modify the wording of future contracts to avoid this situation in the future, or insure against it.

•    Once a defense has been assumed, there are approaches that can be taken to ensure that the attorney fees paid are reasonable, that they are related to the work of the insured and other such things. The same kind of audits, motions and arguments that are often taken by insurers with respect to independent counsel (CA Civil Code section 2860) and “Buss rights” can be applied to what are now being called “Crawford fees”.

Tort Trends: California Nevada as Civil Case Trouble Spots for Corporate Defendants

By: Scott L. Hengesbach

Despite a continuing national trend of decreasing numbers of case filings, civil litigation for corporate defendants continues to be a strain on resources in particular states, according to comprehensive reports issued by two leading tort reform groups.

Both California and Nevada have been singled out by the U.S. Chamber of Commerce’s Institute for Legal Reform, and the American Tort Reform Association, as venues for tort and commercial litigation that generally favor plaintiffs due to a variety of factors that may have nothing to do with a the relative merit of a case.

The Chamber Institute of Legal Reform’s 2008 poll of general counsel ranks California as No. 44 among the 50 states, with only West Virginia, Louisiana, Mississippi, Alabama, Illinois and Hawaiii being rated worse as venues for civil case defendants. This continues a poor trend for the Golden State, which was ranked No. 45 in last year and No. 44 in 2006 and continues to render large verdicts and uncertain judicial rulings in various areas, particularly Los Angeles, San Francisco, and Alameda county courthouses.

Nevada was ranked No. 40 in the same 2008 poll, dropping a stunning 12 spots in one year as media attention led by the Los Angeles Times focused on the close relationship between members of the trial bar there and judges.

In fact, the American Tort Reform Association, in its most recent assessment based on its own analysis, and interviews of litigator and litigants, ranked Clark County, Nevada (which includes Las Vegas) as the No. 5 “Judicial Hellhole” in America behind only long-time notorious pro-plaintiff venues such as South Florida, the Rio Grande Valley/Gulf Coast of Texas, Madison County, Illinois and West Virginia.
This was Clark County’s first time on the list and the ATRA justified the assessment due to its contention that “The decks appear to be stacked in favor of local lawyers who reportedly ‘pay to play’ in the county’s courts. Judges in Clark County have in recent years been accused of issuing favorable ruling in cases that may benefit friends, campaign contributors or even their own financial interests, according to the ATRA.

California remained on the most recent “Judicial Hellholes Watch List” in part because of continuing general complaints about the Los Angeles County Superior Court Central Civil West venue, known among the plaintiff’s bar as “The Bank,” perceived anti-buisness attitudes of jurors in Los Angeles and the San Francisco bay area, failure of the courts to rein in expenses of class action and multi-party complex tort cases, and Americans With Disabilities Act cases filed against smaller businesses. “The Bank” has been the site of some of the largest personal injury jury verdicts  in U.S. litigation history including billion-dollar plus awards to plaintiffs against companies such as General Motors and Phillip Morris.

Plaintiff lawyers have been known to seek out the possibility of filing tort cases in either San Francisco or Alameda, should, for example, even one relatively minor defendant have business in the area, even if/when the plaintiff or heir of plaintiffs never lived or worked in the area, due the reputation of jurors and some judges there for being unsympathetic to both big and small business.

Employer Found Immune From Liability For Employee’s Personal Use of Company Computer

In Delfino v. Agilent Technologies, Inc., (2006) 145 Cal.App.4th 790, defendant Agilent’s employee sent threatening emails to others, using his computer at work. One recipient sued both the employee and Agilent, which had only learned of its employee’s conduct when notified by the FBI as part of its investigation. Agilent’s own subsequent investigation resulted in the employee’s confession and termination.

On December 14, 2006, the California Court of Appeal, Sixth District, issued its opinion agreeing with Agilent’s defense that under the circumstances of this matter, as an employer it could not be held liable for civil liability to recipients of the emails, finding that the Communications Decency Act of 1996 provided Agilent with immunity from liability because (1) Agilent was merely the computer service provider and “enabled computer access by multiple users,” and (2) Agilent did not contribute to the content of the emails or know they were being written.

This is an excellent ruling for employers and should provide CEO’s and risk managers with some comfort in knowing that there are limits on liability that can be imposed on an employer where an employee misuses electronic forms of communication and/or internet access in the workplace.

However, that said, there are circumstances and situations to which the Communications Decency Act may not be found to provide protection for employers, underscoring the need for businesses to maintain suitable policies and procedure manuals that detail acceptable and unacceptable Internet and email use, including the employer’s right to monitor such use and the actions the employer will take in responding to employee misconduct in this regard.

San Francisco “Paid Leave” Ordinance

The San Francisco “Paid Leave Ordinance” (Chapter 12W of SF Administrative Code, adopted as Proposition “F”), went into effect February 5, 2007. The ordinance is being closely watched by business groups, employee rights activists, and government and private practice lawyers because San Francisco fashions itself as a legal trendsetter on issues of employee benefits law.

In a nutshell, the ordinance makes it a requirement for all employers to provide paid sick leave to all employees working in San Francisco. Note that the Ordinance includes “all employers” i.e. employers located inside and outside of California.  For example, you may have an employer outside San Francisco with employees working in San Francisco. The ordinance would apply.

The term “employee” includes full-time, part-time, temporary and undocumented workers as well as “household  employees.”
Independent contractors are excluded.  Note, however, that labeling someone an “independent contractor” does not make it so. Rather, fact-specific inquiries should demonstrate that the person is an “independent contractor” under CA law. Thus, it is important to determine, for example, whether a commissioned worker is truly an independent contractor or an “employee”.

Accrual of Paid Sick Leave
For employees working for an employer on or before February 5, 2007, paid sick leave begins to accrue on that date. For employees hired after February 5, 2007, paid sick leave begins to accrue 90 days after the employee’s first day of work. For every 30 hours worked, an employee accrues one hour of paid sick time. Paid sick leave accrues only in hour increments, not in fractions of an hour.

For employees of employers for which fewer than 10 persons (including full-time, part-time, and temporary employees) work for compensation during a given week, there is a cap of 40 hours of accrued paid sick leave. For employees of other employers, there is a cap of 72 hours of accrued paid sick leave. An employee’s accrued paid sick leave does not expire; it carries over from year to year.

If an employer has a paid leave policy, such as a paid time off policy, that makes available to employees an amount of paid leave that may be used for the same purposes as paid sick leave under the law and that is sufficient to meet the accrual requirements under the law, the employer is not required to provide additional paid sick leave.

All or any portion of the applicable requirements shall not apply to employees covered by a bona fide collective bargaining agreement to the extent that the law’s requirements are expressly waived in the collective bargaining agreement in clear and unambiguous terms.

Use of Paid Sick Leave
An employee may use paid sick leave not only when he or she is ill, injured, or for the purpose of receiving medical care, treatment, or diagnosis, but also to aid or care for a family member or designated person (discussed below) when they are ill, injured, or receiving medical care, treatment, or diagnosis.

If an employee has no spouse or registered domestic partner, the employee may designate one person for whom the employee may use paid sick leave to provide aid or care. Employers must offer the opportunity to make a designation no later than 30 work hours after the date paid sick leave begins to accrue.  The employee has 10 workdays to make this designation. Thereafter, employers must offer the opportunity to make or change the designation on an annual basis, again with a window of 10 workdays for the employee to make the designation.

Additional Employee Rights & Employer Responsibilities
Employers must post a notice informing employees of their rights in a location where employees can read it easily. OLSE provides this notice through the city’s annual business registration mailing.  A downloadable version of the notice is also available on OLSE’s website.

Employers must retain records documenting hours worked by employees and paid sick leave taken by employees, for a period of four years, and shall allow OLSE access to such records.

Employees who assert their rights to receive paid sick leave are protected from retaliation.

Employees who are denied their rights under the law may file a complaint with OLSE.

Records To Be Kept By Employer
Employers must retain records documenting hours worked by employees and paid sick leave taken by employees for a period of four years and must allow OLSE access to such records.  In the case of Exempt Employees, employers must maintain records of work schedules and days worked, but do not need to maintain records of actual hours worked.  Employers must retain employee records for a period of four years even if the employee ceases to perform work in San Francisco or if there is a separation of employment.

Common Questions:

Is the sick leave pay paid at termination?
No.  Sick leave must be paid no later than the payday for the next regular payroll period after which the employee took the sick leave.  However, if the employer has a reasonable verification requirement, the employer is not obligated to pay sick leave until an employee has complied with the verification requirement.

Once the employees hit the 72 hours cap of paid sick leave, does the cap remain until they used it?
Yes.  Unused hours of paid sick leave that employees have accrued do not expire.  However, once the employees hit their cap of paid sick leave, they no longer accrue paid sick leave until they use some of the hours they have “in the bank”.

For example, Jane works for a Small Business.  From January through July, Jane accrues 40 hours of paid sick leave.  As an employee of a Small Business, that is her cap.  She continues to work, without using any of the paid sick leave that she has accrued, for the next two years.  At that point, she still has only 40 hours of paid sick leave “in the bank”.  Jane then falls ill and uses 8 hours of her paid sick leave.  She now has 32 hours of paid sick leave left.  When she returns to work, she will begin to accrue new hours of paid sick leave back up to her cap.

Can the employees use their vacation day instead, and allow their sick pay to remain?
Yes.  That is up to the employer’s policy.  The focus of the Ordinance is to make certain that employees have paid leave when sick, whether that is straight sick leave or vacation is up to the employer. (Continued on Page 8)

What is the rate of pay for employees who are paid by commission?
For employees who are paid by commission (whether commission only or base wage plus commission), the sick leave rate of pay shall be calculated as follows:  divide the employee’s total earnings for the prior calendar year by the total hours worked during the prior calendar year.  For employees without a prior calendar year’s work history, divide the employee’s total earnings since the employee’s date of hire by the total hours worked since that date.

New Federal Rules for E-Discovery

By: Edmund G. Farrell, III

The US Supreme Court recently approved new amendments to Federal Rules of Civil Procedure 16, 26, 33, 34, 45 and revisions to Form 35, all of which concern the discovery of electronically stored information (e-discovery). How, when, to what extent, with what protections and liability information stored on computers is to be produced is addressed by these changes.

How to Avoid Being Sued

Lift and Access Magazine

Death, taxes, and litigation have become certainties in the modern business world, yet a surprising number of otherwise successful enterprises are unprepared and ill-equipped to handle the uncertainties of litigation. Every day, foolish verdicts and outrageous dollar awards are reported in the media, while successfully defended lawsuits and trials resulting in small awards rarely get press attention. In this climate, one would think that every business would be prepared for litigation.

Unfortunately, most small businesses and many mid-sized companies are unprepared for the onset of litigation. Without a legal staff that is familiar with the many aspects of litigation, most of these companies have no plan whatsoever to deal with the next summons and complaint that may come their way. However, they can become prepared, easily and affordably. Here are some philosophies and practices that can minimize the possibility that your company will be sued, or alternatively prepare the company to defend any litigation in which it may find itself.

Pick The Right Business Partners – A surprising amount of business litigation happens because companies have picked the wrong business partners. This is particularly true with franchise agreements and with component suppliers. In each case, the performance of the business depends upon the good faith and performance of the contracting partner. The closer your enterprise is to the consuming public, the wider the net of your responsibility. Under-performing subcontractors can set you up for personal injury, wrongful death and warranty actions against which there may be no factual defenses. Therefore, it is important that the subcontractors have adequate resources and adequate insurance. Contracts should always have indemnity, hold harmless and defense agreements. It is also wise to become an Additional Insured on a liability policy purchased by your contracting partners.

Hire and Keep The Right People – It is almost too obvious to state, but it is the long-term, highly responsible employees who are most likely to minimize the possibility that you will be sued. If you are sued, it is these experienced and qualified employees who will number among your key defense witnesses. Every business needs employees who remember what happened and why.

Deliver a Quality Product or Service – Although delivering a quality product or service is another seemingly obvious preventive for litigation, often it is not enough to prevent a lawsuit when persons are badly injured. Nevertheless, the money and effort that is put into design and quality control often will pale in comparison to the expense of defending a major suit or to the cost of increased insurance premiums.

`Keep Your Promises – A lot of business litigation comes about because people are either unwilling or unable to keep the promises that they made in their zeal to make the deal or close the sale. It can be a very expensive mistake to promise what really will never be delivered.

Know Your Regulations – Over-regulation of the U.S. economy, and the business community in particular, has become routine. In 2003, 13,000 separate bills were introduced into the California State Legislature, most of them seeking to regulate conduct in one form or another. Violations of regulations often energize litigation. For example, a violation of a safety regulation is considered negligence per se under the law, and could result in a finding of liability irrespective of good intentions and best efforts. It is important, therefore, to stay current with regulations that affect your business by joining trade associations, subscribing to clipping services, and regularly consulting with legal experts in your field of endeavor.

Address Complaints ASAP – No one likes to receive complaints about their services or products, but it is imperative that there is a system in place to deal with critical feedback. If you do not evaluate complaints, you often will miss an opportunity to improve the product or stave off litigation. In various surveys, a number of plaintiffs have complained that they were ignored and not treated properly by the company that they eventually sued. An example of this is in the automotive field, where quick and appropriate response to customer complaints often eliminates any motivation to seek legal help or file a “Lemon Law” lawsuit. In addition, recognizing and evaluating complaints may provide useful feedback to the persons in your organization responsible for the quality of products or services.

Proof of customer complaints that have been ignored can become powerful evidence against your company at trial. Plaintiffs’ counsel often will use online networks to identify and link together consumers from across the country with similar problems to provide testimony against a common defendant. Evidence that a common complaint was ignored over a period of time will tend to breed high verdicts and even punitive damages.

Get Legal Assistance Up Front – Getting legal help as soon as a problem is identified is undoubtedly going to save money in the long run. Corrective action can be taken, problems can be avoided and amicable resolutions may be hammered out with the correct legal advice. Remember, if the law is not your field of expertise, seek professional help from qualified attorneys.

Be Litigation-Savvy – Warnings are the last desperate refuge of the plaintiffs’ bar. When there is really nothing wrong with the design, and when the product has been made pursuant to that design, then the only actionable theory left is inadequate warnings. Warnings are a very subjective and qualitative field in which there seems to be no real science. Still, the legal system has forced companies to issue elaborate and sometimes ludicrous warnings to cover even the most improbable scenario. Anyone who has purchased a ladder, power mower, bottle of medicine or electrical appliance has seen just how far manufacturers and sellers have had to go to try to ward off the spurious claim of inadequate warnings. The best defense is a design that has been evaluated and found to be adequate in accordance with existing (though arguably flimsy) standards in the field.

Businesses of all sizes have the ability to avoid, minimize or win litigation. A good attitude, basic planning and proper legal advice are all that is needed to optimize the results.